How to Write a Resume That Passes ATS (Applicant Tracking Systems)

Applicant Tracking Systems (ATS) scan resumes before a human ever sees them. If your resume isn't ATS-friendly, you can be rejected even when you're a strong fit. Here's how to pass the filter.

Use a simple, scannable format

Avoid tables, text boxes, headers/footers, and fancy graphics. Use standard section headings (Experience, Education, Skills, Projects) and bullet points. Stick to common fonts like Arial, Calibri, or Georgia and a single column layout.

Match job description keywords

ATS and recruiters look for exact phrases from the job description. Include relevant skills, tools, and role-specific terms in your resume—naturally in your bullet points, not as a keyword dump. Tailor your resume for each role.

Save as PDF or DOCX correctly

Many ATS parse PDFs and DOCX well. Avoid image-based PDFs or heavily designed layouts. Use proper headings so the system can identify sections. After writing, run your resume through an ATS score check to see how it performs.

• Use standard headings: Experience, Education, Skills, Projects.
• Include numbers and outcomes in bullet points.
• Spell out acronyms once if they're in the job description.